Best for
Client, project, matter, and deal records in Outlook
Alternatives
The Clean Email alternative for filing Outlook records instead of cleaning inboxes.
If you need a cleaner working record inside Outlook, not just bulk inbox cleanup, MailLedger is the better fit.
Workflow
Works in the Outlook folders you already use
Philosophy
Keep the working record complete
Side-by-side comparison
What changes when the record stays in Outlook.
The point is not that one product is universally better. The point is choosing the workflow that matches the job your team actually has to do.
Best for
Clean Email
Inbox cleanup, unsubscribe flows, and bulk email management
MailLedger
Client, project, matter, and deal records in Outlook
Price
Clean Email
Premium plans after free trial
MailLedger
Starter from $5.99 per month
Privacy
Clean Email
Email cleanup platform with automation features
MailLedger
Metadata-based filing inside Microsoft 365 workflows
Workflow
Clean Email
Separate cleanup and automation layer
MailLedger
Works in the Outlook folders you already use
Philosophy
Clean Email
Clean up the inbox
MailLedger
Keep the working record complete
Bottom line
MailLedger wins when completeness matters more than cleanup.
Clean Email is built for bulk cleanup, unsubscribe management, and inbox maintenance. MailLedger is stronger when people need every important thread filed into the right Outlook record and preserved for future review.
Switching
Switch without rebuilding your workflow.
- You keep the Outlook structure you already work in.
- The switch is not about reclassifying your whole inbox. It is about making the important record easier to keep complete.
- The gain is usually less rework later, not just a cleaner-looking inbox today.
Choose MailLedger when you need
- Teams or solo operators who file work by client, account, matter, or project
- Keeping sent mail in the same timeline as inbound email
- Opening one record during a dispute, audit, review, or handoff
- Generating a portable PDF or CSV chronology from Outlook
Clean Email may still fit if you mainly need
- Unsubscribing, cleanup, and inbox reduction workflows
- Users mainly trying to reduce marketing and low-value email
- Bulk housekeeping rather than record-building
Related pages
Keep evaluating from the right angle.
Save Outlook email to the right folder
A faster workflow for filing without dragging messages all day.
Export an Outlook record for review
How to share a complete chronology when it needs to leave Outlook.
MailLedger for solo operators
Why record-first Outlook workflows also matter for owner-led businesses.
Common questions
Questions people ask before switching from Clean Email.
Is MailLedger the same kind of tool as Clean Email?
No. Clean Email focuses on inbox cleanup and automation. MailLedger focuses on filing work-related email into the right Outlook record and keeping the chronology intact.
When should I choose MailLedger instead of Clean Email?
Choose MailLedger when email needs to function as a durable record for clients, matters, deals, jobs, or accounts. Choose a cleanup tool when the main problem is inbox volume rather than record quality.
Pricing
Start free. Keep the record in Outlook.
Every plan starts with a 14-day free trial. Card required. Cancel before renewal and pay nothing.
Starter
File email and keep replies in the Outlook folders you already use.
$5.99/month
14-day free trial. Card required.
Best for solo users, owner-led businesses, and lean teams that need a clean record without changing workflow.
- Smart filing inside Outlook
- Send & File for replies
- Fast folder search
- Outlook web and desktop
Pro
Everything in Starter, plus exports when the record needs to leave Outlook.
$15.99/month
14-day free trial. Card required.
Best for audits, disputes, client reviews, and any workflow that needs a portable record.
- Everything in Starter
- One-click PDF export
- One-click CSV export
- Shareable audit trail
Capability
Starter
Pro
Autofile conversations into Outlook folders
Included
Included
Keep sent mail in the same record
Included
Included
Fast folder lookup in Outlook
Included
Included
Portable PDF export
-
Included
Portable CSV export
-
Included
Billing runs through Stripe after your trial. Cancel anytime.
Team rollout
Need centralized deployment or billing-owner approval?
Self-serve works for individual buyers. MailLedger can also be rolled out through the Microsoft 365 admin center for larger teams and controlled deployments.